Position Title: Contract Oversight Specialist I
Salary Group: B18
Posting Date: 5/11/2021
Posting Number: 1297
Salary Type: Monthly
Closing Date: Open Until Closed
Class Number: 3681
Salary Range: $3,300.00 - $4,166.66
Number of Positions: 1

Essential Functions

The Employees Retirement System (ERS) supports state employees who have dedicated their career to supporting Texas!  The Office of Procurement and Contract Oversight is seeking a Contract Oversight Specialist to grow their career at ERS by performing routine compliance analysis reviews and work.  Work involves assisting in the development of policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; and coordinating and evaluating program activities.

Essential Functions includes, but is not limited to
  • Maintains the contract administration record-keeping and reporting system from the initial referral through the close out of contracts.
  • Complies, reviews, and analyzes data to verify documentation.
  • Assists with reviewing contract and other legal documents.
  • Serves as a liaison to account managers to ensure vendor participation is consistent with contract terms and conditions, legal, and/or fiscal requirements.
  • Oversees and monitors contract performance of assigned areas and assists with determining compliance with terms and conditions of the contract and policies by examining various performance indicators such as: reports, deliverables and other indicators.
  • Provides support and collaborates with in the development, implementation, analysis, and documentation of agency policies and procedures.
  • Assists with internal inspection of compliance issues.
  • Assists with preparing written and/or oral reports on compliance issues for agency management and other staff.
  • Assists in the collection, organization, analysis, and/or preparation of materials in response to requests for information and reports.
  • Assists with the development of contract administration and procurement policies and procedures.
  • Work involves regular contact with the Office of General Counsel, vendors, third party administrators, actuaries, insurance companies and other persons and entities with whom ERS contracts. 
  • Oversees and participates in contract post-award activities.
  • Oversees divisions monitoring or monitors contractual requirements.
  • May perform statistical sampling of data.
  • May provide guidance regarding contract administration, policies, and procedures.
  • May makes recommendations on improving existing departmental contract management processes and practices.
  • May recommend and coordinate activities to produce a more effective program.

Required Minimum Qualifications

Your application for employment must reflect how you meet each of the following minimum qualifications:
  1. Graduation from an accredited four-year college or university.  Experience and education may be substituted for one another.
  2. Two (2) years of experience performing work as a contract administrator/manager, purchaser, paralegal or related position.
  3. One (1) year of experience reviewing complex documents.

Preferred Qualifications

Your application for employment should reflect how you meet the following preferred qualifications:
  1. Experience reading and interpreting contracts. 
  2. Contract management experience. 
  3. Purchasing or procurement experience. 

Other Information

Special Requirements:
Must obtain specialized certifications as Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) within twelve months of hire.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Other Information:  Work is performed in an office environment.  This position may require access to privileged, confidential, or sensitive data.  ERS will conduct either a TXDPS or FBI criminal history check on all new hires.  For more information about this policy inquiries can be made to employment@ers.texas.gov.

Military Occupational Specialty (MOS) Codes

There are no equivalent Military Occupational Specialty codes listed for this position.  Please contact Human Resources at employment@ers.texas.gov  with questions or for additional information.