Getting your Form 1099-R

Getting your Form 1099-R

The Form 1099-R is a tax document that reports a person’s gross earnings from pensions, annuities, retirement plans, profit-sharing plans, individual retirement accounts (IRAs) or insurance contracts to the Internal Revenue Service (IRS). 
ERS will mail all Form 1099-Rs by January 31.
No. All 1099-R Forms will mail by January 31. However, starting January 15, you can log in to your ERS OnLine account to view and print your 1099-R information.
To access your 1099-R information online:
  1. Click “My Account Login” in the upper right corner.
  2. Click “Proceed to Login” button if you have an ERS OnLine account, or select “Register now” if you do not have an account. 
  3. Click “1099-R Summary” under My Payroll Information.
  4. Follow the prompts to access your 1099-R Form for the tax year that just ended. You will also be able to access your 1099-R Form for the three years prior to the tax year that just ended.
ERS makes the last annuity payment of the calendar year on the last business day of December. Once we make this payment, we are able to start finalizing the 1099-R data. From January 1 through January 14, we finalize and thoroughly review the 1099-R data to ensure members are provided with accurate tax information. Then, we will make the 1099-R data available to members on January 15.
You can view or print 1099-R Forms for the current year, and the three years prior, any time during the year by logging in to your ERS OnLine account.
To see your 1099-R information online:
  1. Click “My Account Login” in the upper right corner.
  2. Click “Proceed to Login” button if you have an ERS Online account, or select “Register now” if you do not have an account. 
  3. Click the “1099-R Summary” under My Payroll Information.
  4. Follow the prompts to access your 1099-R Forms.
No, your form cannot be emailed or faxed. You can view and print your form by logging in to your ERS OnLine account. See question 4 for steps to print your form.
  • Box 1 = total gross amount paid to you during the year, before any deductions.
  • Box 2a = taxable amount paid to you during the year (box 1 value minus box 5 value).
  • Box 2b = should be blank for annuity recipients. It will include an “x” if a total distribution (such as retirement account withdrawal) was issued.
  • Box 4 = total amount of federal tax withholding deducted from your payments during the year.
  • Box 5 = the non-taxable portion of the payments issued to you during the year.

ERS must report your gross earnings to the IRS. The gross amount is the amount before any deductions are taken such as taxes, insurance premiums and garnishment deductions.

  • The net amount paid to you during the year is not reported on the form, only the gross amount.
  • If you still think your 1099-R is wrong, please contact us.
You probably have different IRS distribution codes, which are in Box 7 on each form. The IRS requires only one distribution code per Form 1099-R. Different types of payments (annuity, retirement account withdrawals, partial lump-sum options etc.) require different IRS distribution codes. 

For a complete list of the distribution codes, look on the back of your Form 1099-R. 
No, you will not receive a 1099-R from ERS unless you received a payment from your retirement account, such as a withdrawal of your retirement account after separating from state employment.